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Website & Internet Technology Committee (WIT)

WIT COMMITTEE MISSION STATEMENT:

The goal of the website is to promote transparent operations of the GPNC and to be:

  • accurate
  • up to date
  • informative
  • easy to use
  • inclusive of all stakeholders

WIT committee members:

Jamie Ramirez (chair)
Benjamin Disinger
Sandy Garcia
Laura Huben

……………………………………………

:: NEXT MEETING:  September 27th, 2016 @ 7pm ::  **NOTE: because the August meeting was cancelled, we will be using the August agenda for this meeting, plus anything anyone asks to put on the agenda before that time.

:: MEETING: AUGUST 23rd, 2016 @ 7pm :: CANCELLED
:: 3750 Verdugo Rd, Los Angeles, CA 90065 (behind public storage) ::

At the upcoming meeting, WIT will spend half of the time in a learning/training session on how to use the services that make our online presence possible.  The other half will be spent covering items that were tabled from previous agendas.

Find agenda here and our Best Practices Ideas supporting document here.

……………………………………………

:: MEETING :: July 16th, 2016 @ 7pm ::
:: 3750 Verdugo Rd, Los Angeles, CA 90065 (behind public storage) ::

The last meeting was held July 26th, 2016 (here’s what happened at that meeting)

As previously announced on this page, the deadline to submit items for inclusion on the July 15th WIT agenda was July 8th. All suggestions received after that date will be collected here to prepare for the July 26th agenda.  The July 26th agenda will be a combination of the items we tabled at the July 15th meeting and a few new suggestions we’ve received since July 8th.

Here’s what will appear on the July 26th agenda:

 

1. Welcome and Introductions

2. Roll Call and Determination of Quorum

3. Official/Public Comment (Non-Agenda Items) (Limited to 3 minutes per speaker)

4.
(a) Announce available WIT Committee seats, if any, and accept nominations / self-nominations for WIT Committee
(b) Accept Nominations and Select the Committee Chair
(c) Accept Nominations and Select an Outreach Committee Recorder

5. Discussion/possible action to continue reviewing (from last meeting) items from this list of best practices ideas (we did not get through the entire list at last meeting, so we are revisiting the ones we tabled, and these are clearly marked on the “Best Practices Ideas” document) ← (visit this link!  It’s an important supporting document and the majority of content up for discussion on this agenda is contained in this document.)

6. Discussion/possible action to decide upon our official choice of technology platforms to be used for WIT: wordpress, hosting (bluehost), mailchimp (or other?), social media (facebook, nextdoor, twitter, instagram), youtube for videos, others that are not on this list?

7. Discussion/possible action to decide upon protocols for maintenance, updates, publishing, etc, as concerns WIT and its relation to the Outreach Committee, GPNC board, and other committees: create recommendations to present to the board for which individuals will have access to which publication tools and which access levels. This will be based on the best practices we come up with earlier in this meeting.

8. Discussion/possible action to (a) come to agreement of site organization/layout (not necessarily visual/aesthetic design) & elements we want to always include. Look at website for Venice Neighborhood Council (& possibly others) for inspiration. -and- (b) agree to create a document to present to the board to inform and receive blessing on the direction we want to go with this (and all the other decisions come to during the meeting, including cost – new requirements/comparison), so that after presenting to the board and documenting potential modifications to the plan, we can proceed with plan implementation subsequent to a future WIT meeting

9. Discussion/possible action to make general WIT policy, possibly recommend standing rules changes for items where applicable, out of items discussed from the “Best Practices Ideas” supporting document

10. consider a protocol (mailing list? is this something we can do with MailChimp?) to allow stakeholders who are interested in the goings-on of particular committees to subscribe somehow to automatically receive agendas for chosen committee(s)… One way to accomplish this might be that whenever the agenda is emailed to the GPNC Board by the Department of Neighborhood Empowerment, we simply forward that email to a particular mailing list

11. Keeping in mind what we voted on at our last board meeting (to come up with a template for agenda and motion item submissions), discuss an overall technology protocol that will be most inclusive/accessible to the community (could we even have it so that the community member simply fills in the relevant fields online, and we populate such a template for printing?). And also we need to create a template with blank lines for people physically write on if they come to a meeting to make suggestions in person, so this needs to be put somewhere very easy to find on our website (and procedure described). This whole process needs us to give it some consideration. Discussion/possible action to vote to approve what we discuss & make subsequent recommendation to board.

12. Discuss Trello (or similar) usage and creation of “Trello best practices” guide, the idea being that that everyone learns how to use it properly and in a way that avoids any potential Brown Act Violations. Proper limits of scope of use must also be explored.

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:: FIRST MEETING SCHEDULED :: July 15th 2016, 7:30pm ::
:: 3750 Verdugo Rd, Los Angeles, CA 90065 (behind public storage) ::

The WIT committee still has not officially formed.  Several people have expressed interest, so hopefully at our first official meeting on July 15th, we will accept new members into the committee and and be able to call ourselves officially formed!

Here are the documents relevant to this meeting: AGENDA | BEST PRACTICES IDEAS | NOTES A | NOTES B

And in case you don’t want to click through to the documents above, below is a numbered list of the items that will be on the agenda:

1. Welcome and Introductions

2. Roll Call and Determination of Quorum

3. Official/Public Comment (Non-Agenda Items) (Limited to 10 minutes, maximum 2 minutes per speaker)

4.
(a) Announce available WIT Committee seats, if any, and accept nominations / self-nominations for WIT Committee
(b) Accept Nominations and Select the Committee Chair
(c) Accept Nominations and Select an Outreach Committee Recorder

5. Discussion/possible action to approve the following GPNC Website Mission Statement with or without modifications (or possible re-write) as the committee sees fit:

The goal of the website is to promote transparent operations of the GPNC and to be:
* accurate
* up to date
* informative
* easy to use
* inclusive of all stakeholders

6. Discussion/possible action to decide upon a set of best practices ← (if viewing online, visit this link!  This is a long list, and an important supporting document to this list of items for the upcoming agenda!  If viewing in print document or offline, see attached supporting document entitled “Best Practices Ideas”)

7. Discussion/possible action to decide upon our official choice of technology platforms to be used for WIT: wordpress, hosting (bluehost), mailchimp, social media (facebook, nextdoor, twitter, instagram), youtube for videos, others that are not on this list?

8. Discussion/possible action to decide upon protocols for maintenance, updates, publishing, etc, as concerns WIT and its relation to the Outreach Committee, GPNC board, and other committees: create recommendations to present to the board for which individuals will have access to which publication tools and which access levels. This will be based on the best practices we come up with earlier in this meeting.

9. Discussion/possible action to make recommendation to the board for how the website will enable us to greatly reduce our use of paper (based on #14 in best practices document)

10. Discussion/possible action to make recommendation to the board for empowering the community to contact relevant parties to things appearing on meeting agendas by providing email addresses &/or phone numbers (based on #15 in best practices document)

11. Discussion/possible action to (a) come to agreement of site organization/layout (not necessarily visual/aesthetic design) & elements we want to always include. Look at website for Venice Neighborhood Council (& possibly others) for inspiration. -and- (b) agree to create a document to present to the board to inform and receive blessing on the direction we want to go with this (and all the other decisions come to during the meeting, including cost new requirements/comparison), so that after presenting to the board and documenting potential modifications to the plan, we can proceed with plan implementation subsequent to a future WIT meeting

12. Discussion/possible action to make general WIT policy, possibly recommend standing rules changes for items where applicable, out of items discussed from the “Best Practices Ideas” supporting document

…………………………………………..

June 27th, 2016

These are the things Jamie Ramirez & Benjamin Disinger discussed when we met on June 27th. We still do not have enough members to have established the WIT committee, however we used the time to come up with ideas we plan to present when we do have a committee. Hopefully this will save time at future meetings for getting to consensus and eventually voting to approve ideas that we can take to the board as our recommendations by the next board meeting.

WIT MISSION STATEMENT (first draft, subject to change)

The goal of the website is to promote transparent operations of the GPNC and to be:
* accurate
* up to date
* informative
* easy to use
* inclusive of all stakeholders

BEST PRACTICES
* uploading/updating of website/documents (just WIT? or committee chairs?) – Jamie & Ben can discuss in future meetings when we have people to discuss it with, about the pros and cons of each option

* agendas listed in table layout akin to:
veniceNC.org/Board/
– a table for each committee on its respective subsection of the site, as well as for the board itself, going back to a date we choose (and archive section for the rest)
– want to have supporting documents listed on the main page for each committee, and the agenda items themselves viewable in plain text without needing to download (in addition to downloading the official agenda)

* “BOARD MEETINGS ARE HELD…” text should be prominent on the website main page
– meeting times for committees should be scheduled well in advance and listed on the site and always accurate
– minutes &/or information about the meeting (videos, notes, whatever) should be posted when available on the main site (for board) or subsection of site for committees

Here’s the announcement that was posted prior to the meeting that scheduled for June 27th.  Attendance was low, so it wasn’t quite a *meeting* but ideas were generated as mentioned above.

This committee is just forming!  Join us at our first meeting on June 27th at 7:30pm!  If you’re interested in joining the committee, show up and ask to join.  Or if you just want to join us to participate in the discussion, come and do that.  All are welcome.  :)

Contribute your ideas to the WIT commitee… any great ideas about how we can make our website awesome?  Email them to Jamie Ramirez, the interim chair of the committee at gpnc.jamie@gmail.com or even feel free to send by text (562-208-7370) if you prefer.  There will be time for public comment at this meeting as well, so if you just want to join us and share some thoughts or ideas on the fly, you’re welcome to do that, too.  But if you have a big idea you want to see us discuss at the meeting, please let us know by Saturday, June 25th, so we can include it on the agenda.  By including it on the agenda, the committee is able to not only hear about this idea and discuss it at length, but we’re able to take action on the item, if it is an item requiring a vote.  If you don’t get something on the agenda this time, no worries.  We’ll meet at least once a month and we’ll always be looking for good  ideas from the community on how to make our website best serve you.

We are still formulating the agenda, but as we add new items, they’ll be on the draft agenda (draft, until finalized), or at-a-glance, here’s what’s on the draft agenda so far (this is just for quick-reference, the list below does not constitute an official meeting agenda or draft agenda):

 

1) Welcome and Introductions

2) Roll Call and Determination of Quorum

3) Official/Public Comment (Non-Agenda Items) (Limited to 10 minutes, maximum 2 minutes per speaker)

4) (a) Announce available WIT Committee seats, if any, and accept nominations / self-nominations for WIT Committee
(b) Accept Nominations and Select the Committee Chair
(c) Accept Nominations and Select a Committee Recorder

5) Discuss WIT committee Mission Statement & Best Practices, create a set of guidelines for how we will operate so that our committee creates transparency and community inclusion for itself and the GPNC as a whole: discussion/possible action to approve a preliminary Mission Statement & Best Practices, subject to modification by vote at future meetings

6) Discussion/possible action to decide upon technology platforms to be used for WIT: wordpress, hosting services, social media, etc.

7) Discussion/possible action to decide upon protocols for maintenance, updates, publishing, etc, as concerns WIT and its relation to the Outreach Committee, GPNC board, and other committees: create recommendations to present to the board for which individuals will have access to which publication tools and which access levels.

8) Public Comments – 5 min max

9) Committee Member Comments & Announcements (non-agenda items)

Adjourn